Opening MS Word

Double click the MS Word icon.  The flashing line (insertion point) indicates where the test you type will appear.  The top toolbars contain buttons which help you quickly select commonly used commands.  The ruler allows you to change margin settings.  At the bottom of the screen is the status bar, which contains information about the area of the document displayed on your screen.

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Entering Text
To start a new paragraph, press enter twice on the keyboard.  When you reach the end of the line the text will automatically wrap to the next line.  You only need to press enter when you want to start a new line or paragraph.  Word automatically underlines misspelled words in red and grammar mistakes in green.  The red and green will not appear when the document is printed.  To correct an error, move the mouse over the error and then press the right mouse button.  A menu appears with suggestions to correct the error.
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Select Text
To make any changes in the text appearance, you must first highlight the text by clicking and dragging the mouse over it.
1. To select a word, double click on it with the mouse.

2. To select a sentence, press Ctrl on the keyboard and hold it down while you click the mouse anywhere within the sentence.

3.  To select a paragraph move the mouse anywhere over the paragraph you want to select and then quickly press the left mouse button three times.

Once text has been selected you can change the style, size, alignment, or appearance.
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Editing Text
Insert Text
1. Click the mouse where you want to insert the new text.
2. Type the text you wish to insert.
Insert Blank Line
1. Click the mouse where you want to insert the blank line.
2. Press enter to insert a blank line.
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Delete text
1. Click the mouse to the right of the first character you wish to delete.  Press Backspace on the keyboard to delete.
Or
2. Click the mouse to the right of the first character you wish to delete. Press Delete on    the keyboard to delete.
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Delete a blank line
1. Click the mouse at the beginning of the line you wish to delete and press backspace to remove it.

Delete selected text
1. Select text (click and drag mouse).
2. Press Delete on keyboard.

Undo last change
1. Click Edit, Undo
Or
2. Click the Undo button beside the globe on the standard toolbar.
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Move text
1. Select text (click and drag mouse).
2. Move the mouse over the selected text until it becomes an arrow.
3. Press and hold down the left mouse button as you move the mouse to the desired location.
4. Release the mouse and the text will appear in the new location.
5. To undo press the undo button on the standard toolbar.

Or
1. Select text (click and drag mouse).
2. Move the mouse over the scissors (cut) button on the standard toolbar.
3. Move the mouse to the new location for the text.
4. Move the mouse to the paste button (beside the broom) on the standard toolbar.
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Copying text
1. Select text (click and drag mouse).
2. Press and hold Ctrl on keyboard.
3. Continue holding down Ctrl as you click and drag the mouse to the location you wish to copy the text.
4. Release the Ctrl key and the left mouse button.
Or
1.  Select text (click and drag mouse).
2. Move the mouse to the copy button on the standard toolbar (beside the scissors).
3. Move the mouse to the new location for the text and click.
4. Press the Paste button on the standard toolbar (beside the broom).
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This feature helps you find a word or phrase in your document.
1. Click Edit.

2. Click Find.
3. Type the word you wish to find in the Find and Replace dialog box.
4. Click Find Next in the dialog box.
5. Word highlights the first match, click Find Next to find the next time the word appears.
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Replace Text
1. Click Edit.
2. Click Replace.
3. In the dialog box type the word you wish to find and the replacement word.

Check Spelling and Grammar
Word underlines misspelled words in red and grammar mistakes in green.  To correct an error:
1. Move the mouse over the error.
2. Click the right mouse button.
3. Make your choice from the menu suggestions to correct the error.
Ignore an error
1. Move the mouse over the error and press the right mouse button.
2. Click Ignore All or Ignore Sentence.
When you finish typing your document, you can find and correct all selling and grammar errors at once.
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Correct Entire Document
Click the Spell and Grammar Check button on the standard toolbar (ABC with check).  Errors will appear in the dialog box and give you the option to Ignore or change the word.

Using the Thesaurus
The thesaurus replaces a word with one that is more suitable.
1. Click the word you wish to replace.
2. Click Tools.
3. Move the mouse to Language.
4. Click Thesaurus.
5. The Thesaurus dialog box appears and gives you the opportunity to select a replacement word by clicking the word of your choice and then click Replace.
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Using Auto Correct
Word automatically corrects hundreds of common typing, spelling, and grammar errors.
1. Highlight passage (click and drag mouse).
2. Click Tools.
3. Click Auto Correct.
Once an entry is corrected, Auto Correct will automatically insert the correct entry each time it appears in the document.  It will correct errors you commonly make in words and phrases that you frequently use.
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Using Auto Text
To avoid typing the same text over and over again, you can store text you frequently use in Auto Text.
1. Type and highlight the text you wish to store.
2. Move the mouse to Insert.
3. Move the mouse to Auto Text and click New.
4. The Auto Text dialog box appears.
5. Type a name for the entry and click OK.
You have now created an Auto Text entry.  To insert it follow these directions:
1. Click the mouse where you want the entry to appear.
2. Move the mouse to Insert, Auto Text and in the next column Normal.
3. Click the name of the entry you wish to insert.
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Counting Words in a Document
To determine the number of words in a document:
1. Move the mouse to Tools, Word Count and click.
2. A dialog box appears that displays information about the document.

Formatting Text
Bold, Italic, Underline
1. Highlight desired text.
2. Click one of these buttons on the Formatting Toolbar: B (Bold),  I (Italics), or U(underline).
3. The text you selected will appear in the new style.
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Alignment of Text
1. Highlight the desired text.
2. Select an alignment button from the Formatting Toolbar (Align left, Align center, Align right, Justify.
3. The text you selected will appear in the new alignment.

Changing Font Style or Size
1. Highlight desired text.
2. Click the down arrow beside the words: Times New Roman on the Formatting Toolbar and select the desired font style.
3. Click the down arrow beside the number 12 on the Formatting Toolbar and select the desired font size.
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Changing Font Color
1. Highlight desired text.
2. At the right end of the Formatting Toolbar click the down arrow beside the letter A
and select the desired font color.

Highlight Text Feature
1. Highlight desired text.
2. At the right end of the Formatting Toolbar click the down arrow beside the Highlight pen.
3. Select the desired highlight color.
4. The desired text will appear highlighted in the color you selected.

Changing Appearance of Text
1. Highlight desired text.
2. Click Format.
3. Click Font
4. In the Font dialog box, click the Font tab and select a design for your highlighted text and click.  You can change the font, font style, size, color, and effects.
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Inserting Symbols @
1. Click the mouse where you want the symbol inserted in your document.
2. Click Insert, Symbol.
3. In the Symbol dialog box select Font:  Symbol.
4. Click the symbol you wish to insert and then click, Insert.
5. Click Close.

Adding Bullets or Numbers
1. Highlight the text you wish to have bullets or numbers displayed.
2. Click Format
3. Click Bullets and Numbering
4. In the Bullets and Numbering dialog box click the type of list you want to create.
5. Click the style you desire.
6. Click Ok.
To add bullets or numbers as you type:
1. Click the mouse where you want the first number or bullet.
2. Type 1. followed by a space (if you desire numbered list)
3. Type *  followed by a space if you want a bulleted list.
When you press enter for the next line a bullet or number will automatically appear.
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Add a Border
1. Highlight the area you want display a border.
2. Click the Tables and Borders button on the Standard Toolbar beside the Globes.
3. Select a line style, thickness, and type of border in this dialog box.

Add Shading
1. Highlight the area you want shaded.
2. Click the Tables and Borders button on the Standard Toolbar beside the Globes.
3. To select a shaded color, click the last button in the dialog box.
4. The shading will appear.
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Selecting Line Spacing
1. Highlight the paragraphs you wish to change to a new line spacing.
2. Click Format, Paragraph.
3. In the Paragraph dialog box click Indents and Spacing tab.
4. Select the line spacing you desire and click.

Indenting Paragraphs
1. On the left top ruler line are symbols that let you indent the left edge of a paragraph.

Indent first line
 

Indent all but first line
 

Indent all lines

2. Highlight the paragraph you wish to indent.
3. Click the indent symbol and drag it to the desire position.  A line will show you the new indent position.
4. Release the mouse button and Word will indent the paragraph you selected.
There are two buttons on the Formatting Toolbar to help you quickly indent a paragraph
Decrease Indent and Increase Indent buttons.
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Changing Tab Settings
Word offers four types of tabs:
1. Left Tab
2. Right Tab
3. Center Tab
4. Decimal Tab
Adding a Tab
1. If the ruler is not on screen, click View, and check Ruler.
2. Highlight text you want to contain new tab.  To add tab to text you are about to type, move the mouse to where you want to type the text and click.
3. Move the mouse over the button to the left of the ruler.  Click the button until the type of tab you want to add appears:
Left Tab
Center Tab
Right Tab
Decimal Tab
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4.  Click and drag the mouse to the bottom half of the ruler to where you want to add the tab.
To use a tab, click the mouse at the beginning of the line you want to move across then press Tab on your keyboard and the cursor moves to the first tab.
To move a tab:
1. Highlight the text containing the tab you want to move.
2. On the top ruler click and drag the mouse button as you move the tab to a new position on the ruler.
3. When the mouse button is released, the text will move to the new position.
To remove a tab:
1. Highlight the text containing the tab you want to remove.
2. Click and drag the tab on the top ruler moving the tab downward off the ruler.
3. Release the mouse button and the tab disappears from the ruler.
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Copy Formatting
You may want to copy the formatting of text to make all the headings or important words in your document look the same.  This will give the document a consistent appearance.
1. Highlight the text that displays the formatting you want to copy.
2. On the Standard Toolbar click the Format Painter button (resembles a paintbrush).
3. The mouse will take on the image of the brush.
4. Highlight the text you want to display the same formatting.
5. Release the mouse button and the text will display the formatting.
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Adding Page Numbers
1. Display your document in the Page Layout view by clicking View, Page Layout.
2. Click Insert, Page Numbers.
3. In the dialog box, select the location of the page number, the alignment, and check to show the number on the first page.

Adding Headers and Footers
1. Display your document in the Page Layout view by clicking View, Page Layout.
2. Click View, Header and Footer.
3. Type the header in the text box and format as you would any other text.
4. To create a footer, click the Switch Between Header and Footer button in the Header and Footer toolbar.
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Inserting A Page Break
1. Click the mouse where you want to start a new page.
2. Click Insert, Break.
3. In the Break dialog box, click OK.
You can also insert a section break using the same procedure.  In the Break dialog box choose one of the following options:
Next page-Creates a new section on a new page.
Continuous-Creates a new section on the current page.

Centering Text on a Page
You can vertically center text on a page.  This is useful for creating title pages or short memos.
1. Highlight the area you want centered and click.
2. Click File, Page Setup.
3. In the Page Setup dialog box, click the Layout tab and select the Vertical Text Alignment.
4. Click OK.
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Changing Margins
1. Click the Print Preview button on the toolbar (beside the printer).
2. The document will appear in the Print Preview window.
3. Click and drag the mouse over the margin you wish to change on the ruler.  If the ruler doesn't display click the view ruler button on the toolbar.
4. A line will appear to show the new location of the margin.
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Changing Paper Orientation
1. Click File.
2. Click Page Setup.
3. In the Page Setup dialog box click tabs to change the margins, paper size, paper source, and layout.

Creating Newspaper Columns
1. Display the document in the Page Layout view by selecting View, Page Layout.
2. Highlight the text you want to display newspaper columns and click the columns button on the Standard Toolbar.
3.  You must then select the number (1, 2, 3, or 4) of columns you wish to create.
4.  The text will appear in newspaper columns.
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Printing Your Document
1. Before printing you can preview your document by clicking the Print Preview button on the Standard Toolbar (beside the printer icon).  You can view multiple pages by using the side scroll bar.  You can also zoom by clicking the Magnifier button in the preview toolbar.  When you finish your preview click close on the toolbar.
2. To print the document click File, Print.  The Print dialog box appears.  You may choose the following print options:   All-Prints every page of the document.
Current Page-Prints the page containing the mouse cursor.
Pages-Prints the pages you specify.
Selection-Prints the text you selected.
If you wish to print an entire document click the Printer icon on the Standard Toolbar.
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Graphics
Inserting Shapes
1. Click the Drawing button on the Standard toolbar.
2. At the bottom of your screen a Drawing toolbar will  appear.  Click Auto Shapes and select the shape you desire.
3. Click the mouse inside your document where you wish to add the shape.  The shape can then be resized, moved, or formatted.  It can also be filled with a color.
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Resizing Graphics
Click on the graphic with the mouse and drag a corner to the desired shape.
Moving Graphics
Click on the graphic.  Click and drag the mouse to the desired location.
Recoloring Graphics
1.  Display the drawing toolbar by clicking the drawing button on the Standard toolbar.
2.  Click the graphic and then click the paint bucket (fill color) in the drawing toolbar.
3.  Select the desired color.
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Inserting Clipart, Graphics, or Pictures
  In the document, click the mouse where you want to add a graphic.
   Click Insert at the top of the screen.
Click Picture.  Then choose from Clip Art… or From File…
 If you are using a Clip Art picture follow these directions:
Select the clip art image you desire and click Insert.  The image can then be resized, formatted, or moved on the screen.
If you are using a picture From File click the location of the image and then its name.  Click Insert to place the image into the document. The image can then be resized, formatted, or moved on the screen.
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To delete an image, click on it with the mouse and press the delete key on the keyboard.
Formatting an Image
1. Right click the mouse on the image.
2. Choose Format Picture.
3. Click the Wrap tab.
4. Click the desired text wrap effect and then click OK.
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 Word Art
1. Display the drawing toolbar by clicking the drawing button on the Standard toolbar.
2. On the drawing toolbar at the bottom of your screen, click the Insert Word Art button.
3. Select the word art effect you desire and click.
4. Click OK.
5. The Word Art can then be moved, recolored, resized, or formatted.
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Save A Document
There are several ways to save a document:
1. Click the diskette icon on the toolbar.  If this is the time you have saved this document the Save As dialog box will appear.  You will need to supply the name of the document, and the location in which you wish to save it.  Warning:  If you want to
save this document under a new name, do not use this process.  It will copy this document over the information saved previously under this name.
2. Click File, Save  This process works exactly like step 1 above.
3. Click File, Save as… This process will save a previously saved document and give you the opportunity to rename it and save it under a new name.
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Closing A Document
When you finish working with a document you can close it to remove it from your screen using one of these methods:
1. Click File, Close.  Word removes the document from you screen.  If you had more than one document open, the second last document you worked with would appear.
2. Click the X in the upper right corner of the screen.
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Exit Word
1. Save all documents before exiting.
2. Click File
3. Click Exit.

Opening a Document
1. Click the open folder icon on the toolbar.
2. Select the drive and folder of the document.
3. Select the name of the document.
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Quickly Opening a Document
1. Click File
2. At the bottom of the drop down menu you will see the names of previously saved documents.
3. Double click the document name.

Finding a Document
If you cannot remember the name or location of a document, you can have Word search for the document.
1. Click the open folder icon on the top toolbar.
2. Click the next to last button (Preview button) in the Open dialog box toolbar.  This button displays the contents of a highlighted document.
3. To have Word search for a document, click the drive you want to search.
4. To search the contents of all folders in that drive click the last button (commands and settings) in the Open dialog box toolbar.
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Getting Help
1. To display the Office Assistant, click the ? button in the top right hand corner of the toolbar.
2. Type the question you want to ask and press enter.
3. The Office Assistant will display a list of help topics that relate to the question you asked.
4. Click the help topic information that matches your request.
5. The Help Window will appear and display information about your topic.
6. When you finish reading the information, press the X to close the screen.
7. To hide the Office Assistant, press the X.
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Change Document Display
To change the view Click View, Page Layout, and select the view you desire.
You can display your document four ways:
1. Normal View
When you first open your document it will appear in the Normal view.  This view simplifies the document so you can quickly enter, edit, and format text.  The Normal view does not display top or bottom margins, headers, footers or page numbers.
2. Page Layout View
This view displays the document as it will appear on a printed page.  It displays top and bottom margins, headers, footers and page numbers.
3. Outline View
This view helps you review and work with the structure of a document.  You can focus on the main headings by hiding the remaining text.
4. Online Layout View
This view displays documents so they are easy to read on the screen.  The Online Layout view displays a document map, which lets you, move quickly to a specific location in our document.
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Zoom In or Out
To display the zoom settings, move the mouse over the down arrow beside the 100% in the toolbar and select a zoom in or zoom out setting.

Display or Hide Ruler
To display or hide the ruler, click View.  A check mark  beside ruler tells you the ruler is currently displayed to hide the ruler, remove the check mark by clicking it.
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Display or Hide Toolbars
To display or hide toolbars
1. Click View
2. Move the mouse to Toolbars.  A list of toolbars appears.
3. You may select the toolbar you wish.
Standard Toolbar
This toolbar is directly beneath the top row of text.  It has quick keys that allow you to open files, print, check spelling, hyperlink, undo, insert graphs and tables, and zoom.
Formatting Toolbar
This toolbar is beneath the Standard Toolbar.  The quick keys on this toolbar allow you to format text style, size, appearance, alignment, insert bullets, numbered list, and change text color.
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Document Map
A Document Map allows you to move through a document quickly.
1. Click the Document Map button on the Standard toolbar. (This button is at the right end of the Standard Toolbar.)
2. When the Document Map appears on the left side of your document you can instantly jump to a heading in the document by clicking the mouse on the heading you desire.
3. To hide the Document Map display repeat step 1.
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Internet Connections

Lesson Plans Using MS Office http://www.microsoft.com/education/k12/resource/lessons.htm
This site contains eleven lesson plans designed to integrate Microsoft Office software applications including Word, Excel, and PowerPoint in the classroom. Each lesson plan is available as a downloadable text format. These lesson plans are provided for use in the classroom.

Microsoft Classroom Corner http://www.microsoft.com/education/k12/articles/ccoct97.asp
A monthly idea bank for educators integrating technology into the curriculum.

K-12 Connection Live
http://www.microsoft.com/education/k12/resource/chats.htm
Microsoft online chats which provide a forum for educators to discuss challenges, solutions and ideas with fellow educators who are integrating technology into their
classrooms, schools, and districts.

Microsoft Teacher Activity Guides
http://www.microsoft.com/education/curric/
Teacher activity guides are comprised of detailed classroom activities designed to encourage product exploration and classroom integration.

In and Out of the Classroom with Microsoft Office
http://www.microsoft.com/education/curric/office/I&O95/
In and Out of the Classroom with Microsoft Office for Windows 95 is a practical guide for teachers and administrators. This guide introduces you to the features and capabilities of Office 95 and shows you how to use them with confidence.
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