Beginner

Want to download teacher-created PowerPoint presentations to use with your students?

Microsoft Photo Editor Microsoft Photo Editor is an imaged editing program that is part of Office Tools that comes with Office 97.  If you have installed all of Microsoft Office 97, you already have this program.  To locate it, click Start, Find, Files or Folders and then type Microsoft Photo Editor in the "Named" line.  After you locate it this way, right click on it to create a shortcut on your desktop.  If you do not locate Photo Editor, reinstall Office 97 and select Office Tools.

Creating A Presentation
Quick Keys
Slides
Editing Text
Moving Text and Graphics
Inserting Graphics from the Internet
Graphics
Downloading Graphics from the Internet
Animation
Inserting Background Sound
Downloading Sound Files from the Internet
Hyperlinks
Saving Your Presentation

Creating A Presentation

As you start PowerPoint a dialog box is displayed and asks, among other questions, if you want to start the AutoContent Wizard.  Click Cancel.
1.  On the left side of thetoolbar you see a piece of paper with a folded corner, click it (new).
2.  Choose an AutoLayout slide.  Do not select a layout that included an image. This will become the first slide in your presentation.

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Quick Keys
At the bottom left corner of the screen are quick keys.  By holding the mouse over each
key you will see a small text box which tells its function.
1.  Slide View shows the actual way a slide looks.
2.  Outline View gives you an outline form of your presentation.
3.  Slide Sorter View which has a series of 4 boxes gives you an overall slide sorter of
your presentation.
4.  The last key is the Slide Show key which gives you a preview of your presentation.
5.  To exit the slide show preview press the escape key on the keyboard.
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Slides
These are the building blocks of your presentation. A slide can include text, graphs,
clipart, graphics, sound, and Internet hyperlinks.
1.  Click the slide sorter quick key in the botom left corner of the screen.
2.  Selecting a background
 To change the background of your presentation:
  1.  Click Format...Background and select the desired background.
 Once a background has been selected it can be altered by changing the color:
 (Format...Slide Color Scheme) You will be asked if this change will affect only
 this slide (Apply) or the entire presentation (Apply to All).
3.  To select a more sophisticated background design click Format...Apply Design and
 choose your design background.
4.  To view a single slide while in the Slide Sorter View environment, double click it
with  the mouse.
5.  To add text to the slide while in this view, click the text button
at the bottom of the screen.  (The text button looks like a
 sheet of paper with a capital A on it)  You mouse will become a text frame.  Click
 the mouse on the slide where you wish to place text.  The text frame will resize
 automatically as you type.

By using the button on the right scroll bar you can move from one slide to the other
quickly.
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Editing Text
Text can be edited in the Slide View Sorter environment.

Text is edited much the same as any word processor program.
1.  Delete text by highlighting(click and drag the mouse)  the passage you wish to delete
 and press the delete key.  Text can also be deleted by clicking the mouse behind it
 and pressing the backspace key.
2.  Change Font style,size, and color by highlighting it and clicking Format, Font
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Moving Text and Graphics
To move text or graphics:
1.  Click on it (highlight text by clicking and dragging the mouse)
2.  Move the mouse over the text or graphic you wish to move until it becomes two
 crossed arrows.
3.  When this symbol appears text can be moved around on the slide.
4.  When the text frame is surrounded by a diagonal lined frame it can be resized.
5.  When the diagonal lined frame is clicked on and becomes a dotted lined frame and
 can be deleted.
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Graphics
To add clipart from the PowerPoint Clipart file:
1.  Click Insert...Picture...Clipart

To insert clipart from another source:
2. Click Insert...Picture... From File and select the graphic file you wish to insert.
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Inserting Graphics from the Internet
Clipart can be located and downloaded using a lycos picture search at
http://www.lycos.com (be sure to click in the picture search)
or a collection of clipart files are located at:
http://members.aol.com/campbelc53/projects/web.htm
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Downloading Graphics from the Internet
 1.  While viewing the picture on the Internet hold the mouse over it and click the right
 mouse button.
2.  Choose save image as...and save the image to the appropriate file or dirve.  Notice
 the name of the image.  You can change it before it is downloaded if you wish.
3.  To insert it in a PowerPoint slide:
 Click Insert...Picture... from File and locate the name of the image you saved.
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Animation
To add animation to text or graphics:
1.  Highlight the image or text you wish to animate.
2.  Select the animation type using the buttons at the top of the screen.  If no buttons are
 onscreen click the yellow star.  The animation effects are drive-in, flying, camera,
 flash once, laser, typewriter, and drop in.  If you hold the mouse over the button
 you will see text which indicates the animation effect.  Once a button is clicked
 an animation order number appears.  You can change animation order if you
 wish by clicking on the number in the animation order box.  Beside the animation
 order number click the custom animation button to choose your animation effect.

At this point sound can be added with the animation to the slide.

3. Select the Entry animation and sound.
 1.  The first selection lets you choose how your text is animated.
 2.  The second selection allows you to add sound with the animation to the slide.
  You can also choose no sound.
 3.  You can choose from one of the sound effects that come with the PowerPoint
 or you can download a sound file from the Internet. Be sure the sound file isn't too
 large (under 100k) or you won't be able to save it on a diskette.
 If you do not wish to use the PowerPoint sound files you can select your own by
choosing Other Sound.

4.  Click OK or none of your custom animation choices will take effect.
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Inserting Background Sound
Sounds can be added to your PowerPoint presentation as a background sound.
1.  Choose Insert... Movies and Sounds...Sounds from File and select the sound file you
 wish to use.
2.  You can even record your own narration for the presentation however be sure you will
be running the presentation on a powerful computer if you choose to do this.
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Downloading Sound Files from the Internet
Sound files can be located on the Internet using the sound search at:
http://www.lycos.com
Or a collection of sound files are located at:
http://members.aol.com/campbelc53/projects/web.htm
1.  Once a sound file is located hold your mouse over its file name.
2.  Right click on the sound file you wish to download, select save link as...and select
 where you wish to save the sound file.
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Hyperlinks
A web site from the Internet can be linked directly into a slide during your presentation if
your computer is connected to the Internet.  Be sure to save your presentation before
doing so.
1.  Simply type and highlight a key word (or image) for the site such as:
Jefferson County Schools
2.  Click the globe and chain in the top toolbar.
3.  In the box identified as Link to file or URL, type the complete address for the site.
http://201.127.93.3
4.  Click OK.
The text is now hyperlinked and will go directly to that web site when clicked on during
the PowerPoint presentation if your computer is already connected to the Internet.
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Saving Your Presentation
PowerPoint allows you to save your presentation in several ways:
1.  Save...  Choose only if you have saved your presentation previously and wish to save
it  again in the exact same manner.
2.  Save As... Allows you to save your presentation on the hard drive or on a diskette if
 the presentation is not too large.  If it is too large, you must choose Pack and Go
 (see below).  Presentations that are saved in this manner can be viewed on any
 Windows 95 computer, but it must have the same PowerPoint software version
 you used to create the presentation in order to view it.
3.  Save As HTML...  Allows you to save your presentation to be viewed on the Internet.
4. Pack and Go...Allows you to save your presentation in a zipped (or compressed) form.
 As you go through the Pack and Go process you will be asked if you wish to take
 a viewer.  The viewer allows you to use your presentation on any Windows 95
 computer, even if it doesn't have PowerPoint installed.  If you choose to pack the
 viewer, too, you must have the PowerPoint CD ROM to do so.  The viewer can
 also be downloaded directly from the Internet at:   Microsoft
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