Notes

Outline

Creating Web Presentations With PowerPoint 2000 An improvement over PowerPoint 97, the 2000 version of this software enables you to create well organized frames on the web.  Remember to create a back link on the last slide of the presentation.

Isn’t this fun? You have linked back to slide 2. Click the button to move ahead.

Construct your PowerPoint presentation Create the presentation using the outline form.  By choosing the 2nd choice in the AutoLayout, text will be visible in the outline view. The text that appears in the titles will become the title of each frame on your web page.  Bulleted text will appear when the outline is expanded on the web.

AutoLayout & Outline View

URL Hyperlinks Add URL hyperlinks to the presentation by using the Insert Hyperlink tool on the Standard Toolbar.  When viewed on the web these will link the viewer to the desired site.

URL Hyperlinks 1.  Type text that is to be hyperlinked. 2.  Click and drag across text. 3.  Click Hyperlink tool on toolbar. 4.  Type URL in Web page name box. 5.  Click OK. Text will now be hyperlinked. If color of linked text is not coordinated, right click the slide and choose Slide Color Scheme.  Click the Custom tab and change the link text color.

Email Hyperlinks Hyperlink to an email address using the Insert Hyperlink tool on the Standard Toolbar.  The command line should begin with mailto: Followed by the email address.  For example: mailto:jsmith@yahoo.com

Email Hyperlinks 1.  Type name that is to be hyperlinked with email. 2.  Click and drag across text. 3.  Click Hyperlink tool on toolbar. 4.  Type mailto: and email address in Web page name box. 5.  Click OK. The name has now been linked to email. If color of linked text is not coordinated, right click the slide and choose Slide Color Scheme.  Click the Custom tab and change the link text color.

Slide Hyperlinks Create interactive presentations using slide hyperlinks with the SlideShow, Action Setting feature.  Interactive presentation allows the viewer to respond to questions or select the slide to be visited next.

Hyperlinking to Another Slide PowerPoint can hyperlink one slide to another slide in the same presentation or a slide in another presentation. 1.  Click and drag across the text that will be used to        link.  Try This! 2.  Click Slide Show on the top menu line. 3.  Click Action Settings. 4.  Click Mouse Click… Slide…

Hyperlinking to Another Slide Then select the slide number that you want to hyperlink to when the text is clicked.  Click OK.

Hyperlinking to Another Slide Be sure to make an action button to take you back after the hyperlink to another slide. Click Slide Show, Action Buttons.

Hyperlinking to Another Slide After a button style is selected,click and drag the mouse to draw the button on the slide. An Action Setting dialog box will appear to allow you to select the action the button should have.

Saving Your Presentation as A Web Page Click File, Save as Web Page.  Choose the folder and the title of the web page.

Select existing folder or create a new one.

Organization of Files PowerPoint will place all files associated with the web presentation in a folder that ends with _files. The first page will end with .htm and will be outside that folder.

Organization of Files First page of web presentation ends with .htm

Organization of Files All the rest of the files are located in a folder ending with _files.

FTP the Presentation To upload the presentation a folder must be created on your web server space with the same name as the folder in which you saved your files.  Inside that folder you must created yet another folder with the same name as the folder PowerPoint created ending with _files.  Open the first folder to upload the main presentation file.  This file will end with .htm.  Then open the folder that ends with _files and upload all files from your hard drive from the same folder.

Viewing the Presentation When viewing the presentation on the web all hyperlink slides, text, and Action Buttons will work the same as they do in the actual presentation.

Viewing the Presentation The site URL will be the same name as the main .htm file.  If the site is viewed using Netscape there will be a small frame in the upper right corner that will show all the slides in the presentation.  If the site is viewed using Internet Explorer, the frame will be correctly sized and the follow features will be available:

Outline View When on the web you may view all notes in the outline by clicking the icon for Outline View in the lower left corner.  This view is available using both Netscape and Internet Explorer browsers.

Slide Show View The slide show view is only available using Internet Explorer.  The icon is visible in the lower right corner and allows the user to view the presentation as a true PowerPoint presentation, even if PowerPoint is not installed on the user’s computer.  To leave this view the user presses the Escape key on the keyboard.

It’s That Easy! For more help with PowerPoint visit the Tech Tutorials at Jefferson County Schools.