If your actual work hours are over 40 in a work week, your timesheet will alert you to submit an overtime request form (either comp. time or payment)
Jefferson County Schools
2012-2013 Timesheet Instructions
The 2012-2013 timesheets are designed to calculate actual time worked. Employees are required only to input actual "time in" and actual "time out" and will receive instant feedback on any extra time as well as the total hours worked. Please follow these directions to complete your timesheet:
Input your regularly scheduled time in the box located in the upper right corner. This will allow the worksheet to determine any deviation from you regular schedule. If you do not enter your regular schedule, the calculations will not work.
When entering your times, please use the correct time format (ex: 8:00 am or 3:01pm). DO NOT FORGET THE SPACE between the "time" and the "am or pm".
The columns dealing with leave have drop down boxes to select the amount of leave taken. If you choose to type in your leave hours, they must be a valid amount (ex: 1.75 or 3.5) or they will not be accepted. Please remember leave must be taken in a minimum of a one hour increment; therefore, a number less than one is not a valid selection.
If your actual work hours are over 40 in a work week, your timesheet will alert you to submit an overtime request form (either comp. time or payment).
After the timesheet is complete, please verify, print, sign and submit.
If utilized properly, these timesheets will save employees time by automatically calculating hours, allowing principals/supervisors to easily recognize extra time worked, and eliminate many errors by bringing uniformity to the timekeeping process.
Timesheets can be found under the link "Forms"
Please remember that any deviation from your regular work schedule must be preapproved by your principal/supervisor.
The school nurse should be your first point of contact.
Workers Compensation Procedure Guide
The school nurse will be our first point of contact. Each nurse will be responsible for following the proper procedures and sending accident reports to the Finance Office within the designated time as noted below. It is important to know that all forms must be completed in full or it may be cause for a delay in worker's compensation benefits to the injured party. Our primary directive is reporting each claim to TN Risk Management Trust in a timely manner.
What should be done if an injury occurs in the workplace.
Forms to be completed and sent to the Finance Office immediately after accident occurs are:
Employer's First Report of Work Injury & Illness
Form C-42G Employee's Choice of Physician
form C-31 Medical Waiver and Consent
Athletic & Student Accident Form (student only)
Fax all forms to the finance Office at 865-397-4537
Procedures to follow are:
Employee is to report all injuries immediately to employer (Nurse).
Employer notification is required by law within 30 days of the date of injury. After 30 days, employee may be barred from seeking workers compensation benefits.
The employer (Nurse) completes a First Report of Injury. Nurse sends the completed form to the Finance Office immediately.
The employer (Finance Office) must file the form with TN Risk Management Trust within 24 hours of knowledge of the injury.
Employer (Nurse offers the employee Form C-42G Employee Choice of Physician which is a panel of doctors for treatment. A signed Form C-42G Employee Choice of Physician must be completed, signed and dated.
The employee selects one of the doctors, who becomes the authorized treating physician and provides treatment at the employer's expense. this completed form offers employer proof that the employee was offered a choice of physicians. A copy of the completed form must be provided to the employee. Nurse sends the original to the Finance Office.
The employer (Finance Office) must keep the original form on file and upon request provide a copy to the Division of Workers' Compensation.
Employer (Nurse) provides the employee with Form C-31 Medical Waiver and Consent. This form allows us as the employer to obtain the medical notes for each doctor appointment.
A completed Form C-31 Medical Waiver and Consent is to be sent to the Finance Office to be kept on file
For Student Injuries use the Athletic & Student Accident Form. Send completed for the the Finance Office.
COPIES OF ALL FORMS ARE FOUND UNDER THE LINK "FORMS- WORKER'S COMPENSATION"